PRIVACY POLICY

Company Name:

Tempus Personnel t/a Tempus Jobsline

Company Contact details:

Data Protection Officer
32 Billing Road
Northampton
NN1 5DQ
01604628012

Document:

Privacy Notice

Topic:

Data protection

Date:

10/03/2020

Version:

2



Tempus Personnel t/a Tempus Jobsline is a recruitment advertising business which provides advertising services to its clients and work finding services to work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

 

Collection and use of personal data

Tempus personnel will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing our clients recruitment advertising and application management. This includes your contact details, Work history, relevant experience and Curriculum vitae. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

We may provide updates on your application via Email, Phone or SMS. If at anytime you do not wish to receive these please use the unsubscribe function.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We may collect candidate information from the Job boards that we are partnered with. We will only collect information relevant to your job application that hasn’t already been provided within your CV.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

  • Your consent
  • Where we have a legitimate interest
  • To comply with a legal obligation that we have

 

Legitimate interest

This is where we have a legitimate reason to process your data provided, it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Providing Recruitment advertising services to our clients.
  • Providing application management services to our clients.
  • Contacting you to seek your consent where we need it.
  • Giving you information about similar products or services that you have used from us recently.

 

Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

 

Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Clients (whom use our online applicant management services)
  • Former employers whom we may seek references from

We may also provide your data to other 3rd parties within the supply chain where legitimately required.

 

Information to be provided when data collected not from the data subject

Categories of data:

The Company has collected the following personal data on you:

Personal data

  • Name, address, mobile no., email
  • Nationality (through right to work check)

Sensitive personal data may include:

  • Criminal convictions

Source of the personal data: The Company sourced your personal data/sensitive personal data from:

A direct application on our website or our clients websites where we provide online services.

Applications to the following job boards:

  • Total Jobs/Jobsite ,
  • Monster,
  • Reed,
  • Career Builder/Job Medic
  • Cv library

You will be able to view the individual privacy policies for the above job boards on their website.

  • Software providers who we use to support our services
  • Cookies

This information may not come from a publicly accessible source.

 

Overseas Transfers

The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’)

The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

 

Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. Where the Company has obtained your consent to process your personal and sensitive data, we will do so in line with our retention policy. Upon expiry of that period the Company will cease to process your personal data and sensitive data. (https://www.tempuspersonnel.co.uk/dataretention)

 

Data Storage

All data is stored on cloud servers, every reasonable effort is made to ensure this data is secure and offline backups are taken every hour. All data is stored within an encrypted database and data access is strictly controlled to only parties that require the ability to view this.

 

Automated decision making

We use limited methods of automated decision making:

Right to work:

Due to the nature of certain positions, our system may automatically reject applicants which do not hold the right to work in the UK.

If we implement additional methods of automated decision making in the future, we will update all affected parties with enough notice to remove consent if required.

 

Your rights

Please be aware that you have the following data protection rights:

 

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting:

Email:

dataprocessing@tempusjobsline.co.uk

Telephone:

01604 945 310

Post:

Data Protection

Tempus personnel

32 billing road

Northampton

NN1 5DQ

 

Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

 

Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Most web browsers allow some control of most cookies through the browser settings.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

 

Links to external websites

The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site, we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

 

Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

 

Data Security

The Company takes every precaution to protect our users’ information.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email aaron@tempuspersonnel.co.uk

 

Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

 

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

Email:

Dataprotection@tempusjobsline.co.uk

Phone:

01604 945 310

Post:

Data Protection

32 Billing road

Northampton

NN1 5DQ

 

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.